Privacy Policy

LifePath Clinic Privacy & HIPAA Notice of Privacy Practices (Revised Jan. 2026)

1. Introduction

At LifePath Therapeutic Solutions, your privacy and the confidentiality of your health information are protected by federal and state law, including the Health Insurance Portability and Accountability Act of 1996 (HIPAA) and its implementing regulations. Protected Health Information (“PHI”) includes any information that identifies you and relates to your past, present, or future health condition, treatment, or payment for health care.

This Notice describes how we collect, use, disclose, and protect your PHI, and explains your rights regarding your PHI. Our employees, volunteers, and other personnel follow these practices.

2. How We May Use and Disclose Your PHI

We may use or disclose your PHI for the following purposes without your written authorization:

• Treatment

We use and share PHI with other health care professionals who are involved in providing your care. For example, your clinician may share treatment information with your primary care provider or specialists involved in your care.

• Payment

We use and disclose PHI to obtain payment for the services you receive. For example, we may submit claims to your insurer that include necessary clinical information.

• Healthcare Operations

We may use and disclose PHI for internal operations such as quality improvement, staff training, clinic audits, and case reviews, provided that such uses are permitted by HIPAA.

• Appointment Reminders and Health-Related Communications

We may contact you to remind you of appointments or to inform you about treatment options, health-related benefits, or services.)

• As Required by Law

We may disclose your PHI when required by law, including to public health authorities, courts, law enforcement (under certain legal conditions), or in response to a subpoena or other lawful process.

• In Emergencies or With Your Family

We may share PHI with a family member or other person involved in your care if you do not object, or when necessary to respond to an emergency.

3. Uses and Disclosures That Require Your Authorization

Certain uses and disclosures of your PHI require your written authorization before we can share the information. These include:

  • Psychotherapy notes.
  • Marketing communications (unless permitted by law).
  • Sale of PHI.
  • Any other use or disclosure not described in this Notice.

You may revoke an authorization in writing at any time, except to the extent that we have already relied on it.

4. Your Rights Under HIPAA

You have the following rights regarding your PHI:

• Right to Request Restrictions

You may request limits on how we use or disclose your PHI. We are required to honor restrictions on disclosures to your health plan for services paid for out-of-pocket in full. Other restrictions are subject to our approval.

• Right to Confidential Communications

You may request that we contact you in a specific way or at a specific location (e.g., only at a certain phone number or address). Requests must be in writing.

• Right to Inspect and Copy

You may inspect and receive copies of your PHI (including electronic records) unless access would likely endanger you or others. Requests must be in writing.

• Right to Amend

If you believe information in your record is incorrect or incomplete, you may request that we amend it. If we deny the request, you may submit a written statement of disagreement.

• Right to an Accounting of Disclosures

You have the right to request a list of certain disclosures of your PHI made by us in the past six years, except for disclosures for treatment, payment, or healthcare operations.

• Right to Breach Notification

You have the right to be notified if there is a breach of unsecured PHI that affects you.

• Right to a Paper Copy of This Notice

You may request a paper copy of this Notice at any time, even if you initially received it electronically.

5. Our Responsibilities

We are required by law to:

  • Maintain the privacy of your PHI.
  • Provide this Notice of our legal duties and privacy practices.
  • Abide by the terms of this Notice currently in effect.

We may change this Notice and our privacy practices if permitted by law. Revised Notices will be posted on our website and available upon request.

6. Complaints

If you believe your privacy rights have been violated, you may:

  • File a complaint with our Privacy Officer.
  • Contact regulatory authorities such as the Department of Health and Human Services Office for Civil Rights.

We will not retaliate or penalize you for filing a complaint.

7. Contact Information

For questions, concerns, or to exercise your rights regarding your PHI, contact:

LifePath Clinic’s Privacy Officer
Stacy Seale
859-303-4657

Effective Date of This Notice

This notice takes effect on January 26, 2026.